Privacy Policy

This privacy information applies to the Prompt Workbook of the Hamburg Center for University Teaching and Learning (HUL) at Universität Hamburg, published at hul-prompt-workbook.uni-hamburg.de, in both its German and English language versions.

Contact Details

Pursuant to the General Data Protection Regulation, national data protection laws of the various Member States, and other privacy regulations, the responsible entity (“Controller”) is:

University of Hamburg represented by the president Mittelweg 177 20148 Hamburg praesident@uni-hamburg.de

University of Hamburg Data Protection Officer contact details

University of Hamburg Data Protection Officer Mittelweg 177, 20148 Hamburg dsb@uni-hamburg.de

A. Data processing

1. Accessing this website and creation of log files

Information are collected every time this website is accessed or used. These data and information are stored in log files on the server and can include:

  • IP address
  • browser type / browser version
  • date and time the website was accessed
  • user Internet service provider
  • user operating system
  • referring website
  • websites accessed by the User’s system through our website

This data is collected on the basis of Article 6 paragraph 1 letter f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website – for this purpose, the server log files must be collected.

The IP address is temporarily stored in the system as it is necessary to provide website access to the User’s computer. The IP address is retained while that website is being accessed.

These log files are stored to ensure website functionality, optimize the content of our website, and ensure the security of our IT system.

The data will be deleted when they are no longer needed for the purpose they were collected. For data collected to provide access to the website, this will be at the end of every session.

For log files, this will occur after 28 days at the latest. Some data may be preserved for a longer period of time, in which case user IP addresses are deleted or anonymized, rendering it impossible to link the data to any individual.

2. Functions of the Prompt Workbook

The Prompt Workbook is generated as a static website. The current project version provides in particular:

  • full-text search within the Prompt Workbook,
  • filtering by category and by who uses the prompt,
  • navigation between the German and English versions,
  • copying prompt text using a dedicated copy button; the copy operation runs entirely in the browser and does not transmit prompt text to the web server.

The custom filtering is carried out locally in the browser. The project currently includes no user registration, comments, newsletter subscription or contact forms.

The UHH fonts used for the visual design are loaded from assets.rrz.uni-hamburg.de, an asset server of Universität Hamburg. As with any web-server request, technically required connection data are processed when those files are retrieved.

3. Email contact

You can contact the University of Hamburg via its website by using the email addresses provided. In this case, the personal data provided in the email will be stored. This information will not be passed on to third parties.

This processing is lawful pursuant to Article 6 paragraph 1 lit. e GDPR in conjunction with Section 4 Hamburg data protection and privacy act (Hamburgisches Datenschutzgesetz, HmbDSG), where the processing of the personal data provided by you to process your inquiry is required to discharge our duties. Communication of additional information by you is voluntary, based on your consent pursuant to Article 6 paragraph 1 lit. a GDPR.

These data are only stored for the purposes of processing that communication and for the purposes stated in that communication.

B. Web analysis

1. Matomo

The University of Hamburg website uses the open source web analytics service Matomo in log analytics mode.

In this process, usage data is evaluated directly from the server logs. Matomo’s analysis is based on the data stored in the web server’s access log files. These log files contain information about all requests made to the server, including information about activities on the website and the devices used. This information is transmitted to the web server by the device used when the website is accessed. The web server does not access the device memory.

No cookies are set in log analytics mode. The use of this analysis tool is based on Article 6 paragraph 1 letter f GDPR. The website operator has a legitimate interest in analysing user behaviour in order to optimise its website.

Hosting We host Matomo exclusively on our own servers, so that all analysis data remains with us and is not passed on.

2. etracker

etracker is not used on this site.

C. Cookies

The Prompt Workbook sets no tracking cookies for its intended functions. The search and custom filters also require no persistent browser storage; active filters are represented only in the URL.

As part of its general HTML runtime, Quarto also loads the module for persistent tabsets. When a page is opened, this module creates the key quarto-persistent-tabsets-data in the browser’s local storage (localStorage) with an empty object ({}). The Prompt Workbook itself does not use tabsets; according to the current technical implementation, this entry therefore contains no Prompt Workbook content, usage data or personal data. It is not used for analytics or tracking.

D. Data transfer to third parties

The Prompt Workbook does not incorporate social media at any point, nor does it use any external online tools.

E. Your rights

You have the following rights:

  • the right to information regarding personal data pertaining to you that is stored by us (Article 15 GDPR)
  • the right to correction of any incorrect or incomplete personal information (Article 16 GDPR)
  • the “right to be forgotten”: erasure of stored personal data insofar as the relevant data are not necessary for the exercise of the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or the purposes of establishing, exercising, or defending a legal claim (Article 17 GDPR)
  • the right to limited processing of personal data (Article 18 GDPR)
  • the right to object to the processing of your data conducted in our legitimate interest, public interest, or for profiling purposes unless we can demonstrate compelling grounds for processing said data that outweighs your interests, rights, and freedoms or where the processing of said data is required for the establishment, exercise, or defense of a legal claim (Article 21, GDPR);
  • the right to withdraw your consent to the collection, processing, and use of your personal data at any time with future effect (Article 7 paragraph 3 GDPR)—this means that the data processing related to that consent will no longer be carried out;
  • the right to lodge a complaint with a supervisory authority where you believe the processing of personal data related to you is in breach of the GDPR (Article 77 GDPR)

G. Rights as a data subject

You may exercise your rights as a data subject, such as obtaining information on data being stored, by contacting datenschutz@uni-hamburg.de